Treasurer’s role

1. Mandate.

To oversee the recordkeeping of all monetary transactions
Work with all Committees and the secretariat to oversee monies collected and expended

2. Committee Formation

The Treasurer does not traditionally form a committee but it is good to have an understudy

3. Summary of Duties Monthly

Prepare written report for each meeting of the Board providing a summary of the financial position of the Chapter, financial results year to date, and any concerns or issues related to financial management and control
Ensure all funds received are deposited on a timely fashion by the Secretariat
Approve payment voucher indicating payee, amount and accounting distribution of all invoices
Ensure all accounting information is entered into Advocis online bookkeeping system
Review monthly financial statements prepared by National and present to Board
- Items board would like to see presented to them
  - Balance in concentration account
  - Balance in investment account
  - Yearly income statement – is the association on track – projected expenses vs. actual
  - Outstanding invoices – are there any actions that need to be taken
Review outstanding accounts receivable with the secretariat and decide on what action needs to be taken
Prepare annual budget for approval by the Board and obtain input from all Committee Directors
Oversee the preparation of the annual financial statements for the year ended December 31st
Supervise accounting and financial responsibilities of the Secretariat – see annual contract and ensure all functions are carried out in a timely fashion.